Project management software for professionals that helps people plan complex projects. Products OmniFocus OmniGraffle OmniOutliner OmniPlan. OmniPlan 3 Standalone. OmniPlan is project management software on the Mac platform. It uses whats called a Gantt or waterfall style of project management that relies on tasks, resources, and dependencies to manage a.
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Available for both Mac and iPad, OmniPlan is a resource and project management software solution that allows users to manage tasks and resources, monitor plans, and control costs. OmniPlan’s interface features a customizable Gantt chart view, and provides visual filters that allows users to view or hide dates and tasks at will.
Tasks are the building blocks of any project: the steps that must be completed on the road to an ultimate goal. OmniPlan provides a suite of powerful tools for customizing tasks — and the relationships between them — to match the exact parameters of your project.
Enter Task View by clicking the first button in the view switcher in the toolbar, or choosing View ▸ Task View (Option-Command-1).
Creating and Deleting Items
Task View contains two primary zones of interaction: the task outline, and the Gantt chart. As you begin building a project, rapidly creating new tasks and milestones (and removing extraneous ones) are key parts of the process — and Task View’s outline is perfect for the purpose.
There are several ways to create new items in Task View:
- Select an item in the task outline and press Return (or Command-Return, depending on the keyboard options in OmniPlan’s General preferences).
- Click the Add button in the toolbar.
- Secondary-click and choose Add ▸ task type from the contextual menu.
There are a few ways to delete a task, milestone, or group:
- Select an item in the outline, then press the Delete key.
- Select the item, then click the Remove button in the toolbar.
- Select the item, then secondary-click to reveal the contextual menu and choose Delete.
Note
If you’re publishing and subscribing with OmniPlan Pro, new tasks and changes can come from other users of the project. Use the change tracking sidebar to accept or reject these changes.
If you’re publishing and subscribing with OmniPlan Pro, new tasks and changes can come from other users of the project. Use the change tracking sidebar to accept or reject these changes.
Tasks have a lot of details to keep track of. You can edit a task visually in the Gantt chart, or with one or more tasks selected in the task outline, use the Task Inspector to edit their details.
Connecting Tasks with Dependencies
When a task must be completed before another can begin, a dependency exists between them. Charting dependencies in your project is a key part of understanding the critical path of tasks that leads through to its successful completion, on time and within budget.
Using the Gantt chart in Task View, you can represent the relationships between tasks with dependency lines. A dependency line is drawn from the beginning or end of one task (or group, or milestone) to the beginning or end of another.
When you create a dependency, the dependent task automatically reschedules itself to respect the dependency. With further changes to the schedule and leveling, the tasks continue trying to follow the dependencies. If a dependency becomes impossible or you manually cause a task stop obeying its dependencies, a violation occurs, which can be resolved with the Violations window.
There are a few ways to connect tasks:
- Select two or more tasks in the outline view or the Gantt chart, then click the Connection toolbar button to create a Finish to Start dependency between each subsequent task.
- Select two or more tasks in the task outline or the Gantt chart, then click the triangle in the corner of the Connection button—or click and hold the Connection button—to summon a menu of dependency types; choose the type you want.
- Put the mouse pointer over a task bar in the Gantt chart, then drag one of the arrows that appears at the beginning or end of the bar. It becomes a dependency line, which you can then drop onto the start or end of another task, group, or milestone. Cloudmagic 7 6 18 download free. Whether you drag from the start or the end of the prerequisite task, and whether you drop onto the start or end of the dependent task, determines the type of dependency.
- In the Dependents or Prerequisites columns of a task, type a dependency or prerequisite code. These codes combine the IDs of the tasks involved and the type of dependency like so:
- A Start to Finish dependency from task ID 1
- A Start to Start dependency from task ID 1
- A Finish to Start dependency from task ID 4.1. (FS is the most common type of dependency, so a task ID by itself without any letters is assumed to be FS.)
- A Finish to Start dependency from task ID 4.2, with a lead time of 1 day.
Types of Dependencies
OmniPlan supports four types of dependencies that describe the ways in which tasks relate to one another.
- Finish→Start
- The first task must end before the second task can start; the tasks must not overlap except at the instant the first one ends. This is the most common type of dependency, and the kind that you get when you connect two selected tasks by clicking the Connection button in the toolbar.
- Finish→Finish
- When the first task ends, then the second one can end; the tasks may overlap.
- Start→Start
- Once the first task has started, the second one can start; the tasks may overlap.
- Start→Finish
- Once the first task starts, the second one can finish; the tasks must overlap at least at the instant the first one starts.
Showing Scheduling Influences
If you find yourself wondering if anything else is relying on a task’s completion before it can begin, or why a certain task hasn’t started yet despite yesterday’s start date (perhaps the two are related!), select the task and choose View ▸ Show Scheduling Influences (Option-Command-?) to reveal all of the reasons for a task’s current scheduling.
A popover menu appears attached to the task in the Gantt chart that includes a list of the factors affecting the item’s scheduling. Clicking the arrow to the right of a scheduling influence in the popover takes you directly to the task, group, or other constraining factor so you can deal with it as necessary.
Creating Hammock Tasks
A hammock task is one in which the duration is dependent on both when the previous task ends, and the next task starts. This type of task is useful when facing a hard deadline and deciding what can be compressed if the project is running behind schedule, or if external factors influence when parts of the project must happen.
For example, if you were to prepare a written document, the time allotted for editing would vary depending on the completion of the document and its due date.
Using that scenario, let’s create an example hammock task. Our starting point is a set of two tasks and a milestone connected by Finish ▸ Start dependencies: Write Newsletter, Edit Newsletter, and Publish Newsletter.
We want to publish the newsletter on October 1st, so we set the Start No Earlier Than date of the milestone to reflect that.
Next, we change the Finish ▸ Start dependency from Edit to Publish to one indicating that editing finishes when publishing starts. Because Publish Newsletter is a milestone rather than a task its start and end dates are equivalent, so this dependency is Finish ▸ Finish (if publishing were a task, this would be a Start ▸ Finish dependency instead).
Note that because this dependency is directional, for OmniPlan to understand the relationship you’ll want to select the milestone and drag a dependency arrow to the Edit task rather than choosing the dependency type from the Dependencies section of the Task inspector.
With our dependencies set up properly, the final step in setting up our hammock task is to select it and choose Hammock as the task type from the Task inspector.
Now, if writing the newsletter takes longer than planned, the duration of the editing task will diminish to respect the needs of the tasks on either side.
Splitting Tasks
Whether because a key collaborator is on vacation or another part of the project has taken priority, suspending work on a particular task can be very helpful. When you want a resource or team member to devote time to something other than the task they’re currently assigned to, splitting the task into parts around the “time out” period is an ideal solution.
To split a task:
- Select the task in the outline.
- Choose Structure ▸ Split Task (Option-Command-S).
- In the popover, adjust the duration of both sides of the split, choose the date and time you want the task to resume after the break, and click the Split Task button; the task is split for later completion.
Note
To rejoin a split task, click on one of its parts and drag it to the other. The two segments will merge back into a single task on the Gantt chart.
To rejoin a split task, click on one of its parts and drag it to the other. The two segments will merge back into a single task on the Gantt chart.
After splitting a task it’s always a good idea to level to be sure the split is the most efficient way to manage the task at hand given the project’s available resources and time constraints.
Warning
A split task may mysteriously re-merge after leveling. If this isn’t what you want, make sure that Allow Splitting is checked in the leveling dialog.
A split task may mysteriously re-merge after leveling. If this isn’t what you want, make sure that Allow Splitting is checked in the leveling dialog.
Grouping Tasks
There are a few ways to approach grouping, depending on whether you’re starting with an existing set of items you want to add to a group, converting an existing item to a group, or creating a brand new group task.
- To convert a task to a group with new child tasks inside it:
- Select the item you want to grant sub-tasks.
- Choose Structure ▸ Add ▸ Add Child Task (Command-}).
- The selected item becomes a group with one child task.
- Add more tasks to the group by pressing Return.
- To bring tasks into a group within a peer task above them in the outline:
- Select the items to be grouped.
- Choose Structure ▸ Indent (Command-]) or Tab, depending on your preference setting).
- The items become children of the item above them in the outline.
- To bring tasks into a newly created group:
- Select the items to be grouped.
- Choose Structure ▸ Group (Command-Option-L).
- The selected items become children of a newly created group.
- To create a new group with nothing inside it:
- Choose Structure ▸ Add ▸ Group.
- A new, empty group item is created.
- To add items inside the group, open it by clicking the disclosure triangle next to the group name (or its bar in the Gantt chart), and with the group selected, create new tasks as normal.
Characteristics of Task Groups
A task group determines most of its characteristics from the tasks it contains, rather than having characteristics of its own. A group’s characteristics can be viewed (and in some cases defined) in the Task inspector.
- Name — Of course, a task group has its own name.
- Type — A task group can contain tasks, milestones, and other groups, but its own type is always group. (An empty group has no effort or duration and can serve as a placeholder.)
- Effort — The effort of a group is the sum of the effort of all tasks it contains.
- Duration — The duration of a group is the amount of time between the beginning of its first task and the end of its last task, not the sum of the durations of all its tasks. If a group contains three one-hour tasks all happening at the same time, the group has a duration of one hour, not three hours.
- Scheduling — A group can have a specific start date, which can then affect the start dates of tasks inside it.
- Dependencies — A group can have dependencies just like a regular task.
- Resource Assignments — If you assign a resource to a task group, the resource gets assigned to all tasks in the group. The group itself can’t have any resources assigned.
Visual Planning in the Gantt Chart
Many attributes of tasks can be edited directly with the mouse in the Gantt chart. When you put your mouse pointer on a task bar, controls appear for manipulating the task.
Changing the Chart’s Scale
You can zoom the Gantt chart (and the resource timeline) in and out using the Magnifying Glass menu in the upper-right corner of the chart, or by clicking in the chart’s header area and dragging left or right, as if you were resizing a column.
Changing the Duration of a Task
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To change the duration of a task:
- Grab the traction pad at the right end of a task bar.
- Drag the end of the bar left or right to change the task’s duration. You can hold Shift while dragging to snap to round values.
Adjusting Task Completion
To adjust how much of a task has been completed:
- Click the white, house-shaped handle on a task bar.
- Drag the handle to update the completion.
Drawing Dependency Lines
To draw dependency lines between one task and another:
- Select a task bar in the Gantt chart to see its dependency arrows.
- Drag a dependency arrow from the beginning or end of one task.
- Drop the arrow onto the beginning or end of another task to create a dependency.
Drawing Constraints on Tasks
To draw constraints on tasks:
- Hold Shift and drag from the beginning or end of a task to create a start or end constraint.
- Hold Shift and double-click an existing constraint to remove it.
Note
A start no earlier than constraint can also be set by selecting a task and dragging it along the timeline.
A start no earlier than constraint can also be set by selecting a task and dragging it along the timeline.
Locking Start or End Dates
To anchor a start or end date to a fixed point in time:
- Command-click a task’s start or end to lock or unlock it.
Coloring Off Hours
To have the Gantt chart display an alternate background color for days when work is usually not occurring, choose View ▸ Non-Working Time and pick the submenu item applicable to your situation: None, Holidays, Weekends, or All.
Highlighting off hours in this way gives better feel for when work is actually getting done, and helps explain why some bars in the Gantt chart look particularly long when the length of the tasks is not.
You can pick a color for the appearance of off hours in Styles View, and you can customize the hours themselves in Calendar View.
View Options in Task View
The view options in Task View have two primary roles. The first to control which optional columns are displayed in the task outline, and the second is to control which of those column values are applied as labels on either side (and on top of) bars in the Gantt chart.
Choose View ▸ View Options (Command-J) to open view options, where you’ll find two sections: the left side that governs outline columns, and the right side with dropdown menus for label locations relative to tasks, groups, and milestones.
Note
To quickly add optional columns to your outline, secondary-click on the existing column header. The full list of available columns will appear as a contextual menu, where you can choose the ones you’d like to show or hide.
To quickly add optional columns to your outline, secondary-click on the existing column header. The full list of available columns will appear as a contextual menu, where you can choose the ones you’d like to show or hide.
Data in the optional columns corresponds to tasks on the same row in the Gantt chart. Some of the values in the columns (such as Task Cost) can be edited directly in the outline; others (such as Total Cost) are calculated automatically. Generally, values you can edit in the outline correspond to editable fields in the Task and Resource inspectors.
Use the arrow keys, or Tab and Shift-Tab (depending the options you’ve chosen in OmniPlan’s preferences), to move between cells.
Drag column titles left and right to rearrange the columns.
You can sort the selected items in the outline, or all items (if nothing is selected), by using the Sort commands in the Structure menu.
Note
If you’d like to add custom columns to your task outline (or if you’re seeing unexpected entries in the list), note that keys you set up for tasks using the Custom Data inspector become available as columns in the outline.
If you’d like to add custom columns to your task outline (or if you’re seeing unexpected entries in the list), note that keys you set up for tasks using the Custom Data inspector become available as columns in the outline.
The following list describes the more complex optional columns that can be displayed in the outline of Task View, or as data fields attached to items in the Gantt chart.
- Violations
- This column displays an icon for each task that has a violation. You can click the icon to summon the Violations window and see what the problem is.
- Status
- This column shows alarm clock icons for tasks that are incomplete and due in the next few days, or in the past. Note that these icons won’t appear if your project has an undetermined start date in the Project Info section of the Project inspector. Each color of clock has a meaning:
- Almost due (green): this task is incomplete and due in the next 3 work days.
- Due (yellow): this task is incomplete and due in the next work day.
- Past due (red): this task is incomplete and past due.
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- Priority
- You can manually set a priority on a task, to control the order in which tasks are leveled. Priority can be any integer, so you are welcome to decide on the range (1 to 3, 0 to 999, or whatever you like). During leveling, if two tasks are assigned to one resource at the same time, the task with higher priority (expressed as a larger positive number) gets to use the resource first.
Note
When assigning priorities (regardless of the range chosen), the highest priority task is the one with the largest numerical integer assigned. Priority descends from the largest integer, and negative integers are of lower priority than positive.
When assigning priorities (regardless of the range chosen), the highest priority task is the one with the largest numerical integer assigned. Priority descends from the largest integer, and negative integers are of lower priority than positive.
Once an item has a note, you can move in and out of the note field by pressing Command-’ (which hides the note after you stop editing it). Rows with notes show a note icon even when they are deselected.
The font style of notes can be set up in Styles View.
Earned Value Analysis (Pro)
OmniPlan 3 Pro offers several new custom column types useful for tracking and managing the budget and progress of your project. Taken together, they represent a full implementation of the Earned Value Analysis project management technique (also known as earned value management, or EVM). We’ll be referring to it as earned value analysis (or EVA) throughout OmniPlan and throughout this manual.
Since the value of EVA lies in the comparison of the actual state of your project with its initial plan, the first thing we need is a baseline. If you don’t have one set up yet, you’ll want to do that now. If you’d like to simulate a project state earlier or later in the project, choose Project ▸ Set Current Editing Date and enter the desired date.
Warning
If you compare with a baseline set at the beginning of your project, many EVA column values won’t appear. This is because you’d essentially be dividing by zero (the current actual cost at that baseline) to generate the cost performance index, and earned value is only relevant in the context of other factors affecting the project in progress. For a preview of the planned costs of your project, try using the Total Task Cost column instead.
If you compare with a baseline set at the beginning of your project, many EVA column values won’t appear. This is because you’d essentially be dividing by zero (the current actual cost at that baseline) to generate the cost performance index, and earned value is only relevant in the context of other factors affecting the project in progress. For a preview of the planned costs of your project, try using the Total Task Cost column instead.
With a baseline set, we can start building out the attributes of tasks and resources that EVA requires to deliver meaningful results. The original and derived values represented by the suite of EVA columns can be dizzying to take in all at once, so let’s break it down into some smaller pieces.
We’ll begin by enabling some familiar, pre-existing columns, and making sure they’re populated with relevant data.
In Task View:
- Effort — Any task you create is going to require some amount of effort to complete, so this one’s easy.
- Effort Done — EVA tracks progress compared to the baseline, so updating the amount of work done on tasks is an important component of calculating value.
In Resource View:
- Cost/Hour or Cost/Use — Tracking how much money is being spent on effort done is another key component of EVA. If your workers are salaried, you’ll want to compute their wage as an hourly value for use here.
With these set up, we can begin putting the EVA columns to use. This first group of columns tells us about the amount of money we’ve spent on tasks to this point in the project, and compares that with our initial budget.
- Actual Cost (ACWP)
- This column is pretty straightforward; it’s the actual cost of work performed up to the current date. In OmniPlan terms, this represents the amount of effort completed by resources assigned to a task, multiplied by their costs. If two 8-hour days of effort are finished and a resource is contributing at 100% units and efficiency at a Cost/Hour of $50, they’ll contribute $800 to the actual cost.
- Earned Value (BCWP)
- The earned value, or budgeted cost of work performed, is another pretty simple calculation that represents the planned budget for the amount of work done on the project at this point ('this point' being the baseline used for analysis). This value is determined at the start of the project by effort assignments and resource costs.
- Cost Performance Index (CPI)
- The Cost Performance Index is reached by dividing the task’s earned value by its actual cost. This is a handy way to see, at a glance, whether the task is over- or under-budget: values higher than 1 are under budget, values lower than one are over budget, and 1 exactly means the project’s budget is right on track.
- Cost Variance and Cost Variance %
- Cost Variance is the concrete number that gives us the good (or bad) news about how much a task is under or over budget. The Cost Variance column is expressed as a currency amount relative to the earned value, and the Cost Variance % column is (as you’d expect) expressed as a percentage of the earned value. Notably, any time the planned and actual budgets agree (the cost performance index is at 1), these columns will be empty.
The next group of EVA columns describes the status of the project relative to the planned schedule.
- Planned Value (BCWS)
- Planned Value, or Budgeted Cost of Work Scheduled, lists the expected cost of work-to-date as planned in the project’s initial schedule. This is derived from the planned costs of tasks and resources, along with the baseline and editing date chosen.
- Schedule Performance Index (SPI)
- The Schedule Performance Index is derived by dividing earned value by the planned value. Like the cost performance index, it’s expressed as a number greater or less than one; higher values represent being ahead of schedule, while values less than one represent being behind schedule.
- Schedule Variance and Schedule Variance %
- Schedule Variance is the value that tells us in concrete terms how far we are ahead of — or behind — schedule. It subtracts planned value from earned value, giving us an amount in currency that represents the difference between how much we should have been paying for work-to-date, versus how much we’ve actually paid. Schedule Variance % represents this same amount as a percentage.
The final group of EVA columns is related to forecasting the budget of tasks at their completion.
- Estimate at Completion (EAC)
- This value represents the estimated actual final cost of the task, as work progresses. Before the start of the project, EAC is equal to the budget for the task (Budgeted at Completion, below). As the project progresses, EAC and BAC may diverge.
- Budgeted at Completion (BAC)
- Budgeted at Completion represents the initial budgeted cost of all work on the task. If work gets behind schedule or there are cost overruns on materials, the actual cost (and therefore the estimated cost at completion) will rise above the BAC cost.
- Variance at Completion (VAC)
- This column represents the difference between the estimated actual (final) cost of completion and the budgeted (initial) cost of completion of the task. Expressed as a currency amount, a negative VAC denotes a cost overrun, while a positive VAC represents a budget surplus.
- To Complete Performance Index (TCPI)
- The To Complete Performance Index is a bit unique among the EVA columns in OmniPlan, in that it tells you about the state of your project’s budget and schedule by way of a recommendation. The TCPI represents the cost performance index (CPI, explained above) that you need to maintain for the task, from your current editing date, in order to be on budget. A value other than 1 describes a recommended course correction: higher requires some belt-tightening, while lower indicates that there are funds to spare.
Tip
As another way to think about EVA, consider the current editing date and the baseline as the x and y axes of a chart whose parameters you can use to set up simulated scenarios for your project. The baseline provides a y-axis time anchor for your project’s state of affairs, and the current editing date is a time travel device along the calendar’s x-axis that lets you consider that snapshot as if the project’s progress to date had happened earlier, or all progress froze and the project stood still until some point in the future.
As another way to think about EVA, consider the current editing date and the baseline as the x and y axes of a chart whose parameters you can use to set up simulated scenarios for your project. The baseline provides a y-axis time anchor for your project’s state of affairs, and the current editing date is a time travel device along the calendar’s x-axis that lets you consider that snapshot as if the project’s progress to date had happened earlier, or all progress froze and the project stood still until some point in the future.
Filtering the Task Outline
When you want to focus on a specific aspect of your project, you can view a subset of its tasks by creating filters for specific criteria. Possible filters include focusing on tasks that were completed in the past week, tasks that are behind the baseline target date by greater than three days, or as in the example below, tasks that are less than 50% complete.
Choose View ▸ Filter Tasks (Option-Command-F), or click the Filter button in the toolbar. A sheet appears for setting up your filtering criteria. You can add as many criteria as you like by clicking the plus icon on the right side of the entry line, and filter the criteria themselves by option-clicking on the add button to create nested criteria within the filter hierarchy. When your criteria are set up the way you want them, click the Save Filter dropdown menu to save the current filter or restore a previously saved filter. (You can also use the View ▸ Restore Saved Filter menu item.)
When your filter is set, any tasks which match your criteria remain in the outline, while the rest of the project is hidden away. You can work with the project normally while it is filtered, but you can only edit the visible tasks. While your filter is in use the Filter Bar appears, providing options to edit or remove the filter and showing the number of tasks hidden.
If you export or print a project while a filter is on, only the visible tasks are included in the exported file.
Note
Filters are not included when exporting from OmniPlan 3 to the older 1.x version of the OmniPlan file format.
Filters are not included when exporting from OmniPlan 3 to the older 1.x version of the OmniPlan file format.
When you’re done, choose View ▸ Remove Filter or click the toolbar button again; all of your tasks reappear, no worse for the wear.
If your office is anything like mine, you spend long days chained to your desk, working at a desktop computer.
There’s nothing wrong with a desktop—I love having a full keyboard and the computer’s superior processing power. However, in today’s modern office, you aren’t limited to a desktop computer to do your work.
We live in a world of work-life blending, where we check our work and personal emails on our phones before bed, update tasks with a swipe instead of a click, and aren’t shy to “Bring Your Own Device” to work. For project managers, that means mobile-optimized project management software is a must.
The iPhone is a beautiful piece of technology. Consumer Reports says that the iPhone 8 has the best camera and battery life of any iPhone yet, not to mention the addition of wireless charging, making it one of their highest-rated phones ever. For iPhone-wielding project managers (or those still holding out for the soon-to-be-released $1,000 iPhone X) there are lots of project management apps to keep your projects moving while you’re on the go.
In fact, there are so many project management apps that it’s easy to get overwhelmed. A quick App Store search reveals over 150 options. There’s no way you can try all of them.
Project management apps for iPhone
Just a fraction of the selection of project management apps available for the iPhone
I’ve taken the time to filter through reviews and test out some of the most-celebrated project management apps for iPhone, and used the following criteria:
- Must be optimized for teams (no single-user task management apps)
- Must offer communication tools
- Must offer file sharing
- Must be consistent with the desktop project management software
- Must offer task management
- Must provide search
- Must have an extra “wow” factor
From these requirements, I pulled the following seven stand-out options from the App Store. They’re ordered alphabetically below, and all options are compatible with iPhone, iPad, and iPod touch. Pros/cons are based on product descriptions, our observations, and customer reviews.
1. Asana
The Projects view in the Asana iPhone app
Asana has continually stood out as an outstanding project management software option, and its mobile app is no exception. It offers a sleek design, easy file sharing, and really does do away with unnecessary emails. The latest update (6.3.0) added a new calendar view with easily adjustable deadlines.
Pros:
- Offers almost all features available on the desktop version
- Push notifications
- Drag-and-drop interface
- Instantaneously updates to the cloud
Cons:
- Can’t delete projects from the app
- Can’t add projects using templates
- No app customizations
- No bulleted or numbered list formatting
Price: The app itself is free in the App Store. The service (online and mobile) is free for up to 15 members, then charges $9.99 per user, per month. Smaller teams qualify for discount pricing.
Compatibility: Requires iOS 9.0 or later
App Store customer rating: 4.7/5
Used Asana? Leave a review!
2.Basecamp 3
The Company HQ screen in Basecamp 3 for iPhone
When it comes to popular project management software, Basecamp rightfully makes the top five. Basecamp’s software offerings are easy-to-use basic project management winners, and the app is no exception. The latest version (3.6) added improved sketching and drag-and-drop functionality for images and files.
Pros:
- View client commentary and approvals
- Simple, intuitive interface
- Quick data sync and real-time communication
- Outstanding customer support
Omniplan 3 0 – Robust Project Management Software Pdf
Cons:
- The app can struggle when internet connection is poor
- A few aesthetic design issues
- Little customization
- May not offer enough features for Agile IT project management
Price: The app itself is free in the App Store. If you want to use Basecamp 3 with a team, it’s a flat rate of $99/month after a 30-day free trial, regardless of the number of users or projects.
Compatibility: Requires iOS 9.0 or later
App Store customer rating: 4.7/5
Used Basecamp 3? Leave a review!
3. Clarizen
A discussion in Clarizen
When it comes to enterprise-level project management apps, Clarizen offers a feature-rich tool at a great price. If you’re managing a project portfolio and want an on-the-go iOS app, Clarizen should be on your short list.
Pros:
- Robust billable and non-billable time tracking system
- Permissions management
- Sort and filter your projects and tasks
- Upload expenses into a template with your phone’s camera
Cons:
- There is a small learning curve to use the app effectively
- Custom views made on the desktop version are not visible
- Some users have reported that the app may freeze if you lose your data connection
- The interface can be unintuitive for some actions
Price: The app itself is free in the App Store. The service starts at $45 per user, per month, after a 30-day free trial, and scales up with more added features.
Compatibility: Requires iOS 8.0 or later
App Store customer rating: N/A
Used Clarizen?Leave a review!
4. OmniPlan 3
The Gantt chart view in OmniPlan 3
When it comes to top project management software for Mac, OmniPlan 3 stands out against its competition. It’s an Apple-first program, designed with iOS devices in mind.
Pros:
- Designed end-to-end for Apple users
- Networking diagrams, Gantt charts, tasks, and subtasks
- Scheduling and tracking reports
- Task hierarchy designation
Cons:
- No time tracking
- Microsoft Project file imports sometimes fail
- Because there is so much data on screen at once, some text can appear small on Gantt charts and networking diagrams
- Not great for Agile project management
Price: $74.99 in the App Store after a free two-week trial. Includes service. Pro upgrade (which adds features such as Monte Carlo simulations, change tracking, and Microsoft Project import/export) available for another $74.99. You can also continue to use the app just for document viewing for free. The desktop version is sold separately.
Omniplan Tutorial
Compatibility: Requires iOS 11.0 or later
App Store customer rating: N/A
Used OmniPlan? Leave a review!
5. Smartsheet
A basic project in Gantt view with dependencies on the iPhone app
Smartsheet is one of the most popular desktop project management tools on the market, so it’s no surprise that the Smartsheet iPhone app is also a popular tool. The mobile app does almost everything that the desktop application does, including Gantt charts, collaboration, and file sharing.
Pros:
- Take pictures with your iPhone camera and add them directly to charts
- Built-in templates for quick chart creation
- Search and filter features for finding projects
- Quickly switch between List view, Grid view, or Gantt view
Cons:
- No monthly pricing. You are committed to six months at a time (after the 30-day free trial)
- Pricing for Team and Business plans is not available to the public
- No Kanban view
- You can’t zoom or quick jump on the mobile sheets, making it difficult to view and navigate data-rich charts
Price: The app itself is free in the App Store. The individual plan is $94.99 for a non-renewing six-month subscription, after a 30-day free trial.
Compatibility: Requires iOS 10.0 or later
App Store customer rating: 4.8/5
Used Smartsheet? Leave a review!
6. Taskworld
Project completion view in Taskworld
Taskworld takes Apple’s love of simplicity and applies it to its mobile app. The interface is clear, straightforward, and does exactly what it promises to do.
Pros:
- Wonderful user experience; very easy to learn and use
- Task-based file management
- Time tracking by task and entire projects
- Interactive calendar that makes who’s doing what clear
Cons:
- No landscape view
- No Gantt charts
- Reporting features unavailable in app
- No customization
Price: The app itself is free in the App Store. The service starts at $5.99 per user, per month for solo users, or $8.99 per user, per month for teams, after a 15-day free trial, and scales with team size.
Compatibility: Requires iOS 9.0 or later
Omniplan 3 Keygen
App Store customer rating: N/A
Used Taskworld? Leave a review!
7. Wrike
A new task in Wrike for iPhone
Wrike has a stand-out mobile app and just released a ton of new features, such as starred tasks, intuitive navigation, offline task creation, table reports, proofing and approval, and time tracking.
Pros:
- Simple interface with lots of easily-readable information
- Great customer service
- Can be used in all industries, but particularly good for advertising and sales
- Mainly used for communicating updates and file management
Cons:
- Some users have experienced stability issues
- Subtasks aren’t labeled with their associated projects
- Doesn’t support all of Wrike’s features, such as creating repeating tasks
- Description editor sometimes has formatting issues
Omniplan 3 Pro License
Price: The app itself is free in the App Store. The service is free for up to five users, then scales from $9.80 per user, per month.
Compatibility: Requires iOS 9.0 or later
Omniplan 3 0 – Robust Project Management Software Free
App Store customer rating: 3.2/5
Used Wrike? Leave a review!
What apps do you use for project management?
There are a ton of project management apps for iPhone that I haven’t covered here. What else do you think belongs on the list? What are your experiences with these apps? I’d love to hear about them in the comments below!
Omniplan 3 0 – Robust Project Management Software Download
Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.